The By-Laws of The Lions Club of Coppell
Section 1. MEMBERSHIP CATEGORIES
(a) ACTIVE: A member entitled to all rights and privileges and subject to all obligations which membership in a Lions club confers or implies. Without limiting such rights and obligations, such rights shall include eligibility to seek, if otherwise qualified, any office in this club, district or association and the right to vote on all matters requiring a vote of the membership; and such obligations shall include regular attendance, prompt payment of dues, participation in club activities and conduct reflecting a favor able image of this Lions club in the community. As provided in the Family Membership Program criteria, qualifying family members shall be Active Members and be entitled to all rights and privileges thereof. As provided in the Student Member Program criteria, qualifying student, former Leo and young adult members shall be Active Members and be entitled to all rights and privileges thereof.
(b) MEMBER-AT-LARGE: A member of this club who has moved from the community, or because of health or other legitimate reason, is unable regularly to attend club meetings and desires to retain membership in this club, and upon whom the board of directors of this club desires to confer this status. This status shall be reviewed each six months by the board of directors of this club. A Member-at-Large shall not be eligible to hold office or to vote in district or international meetings, or conventions, but shall pay such dues as the local club may charge, which dues shall include district and international dues.
(c) HONORARY: An individual, not a member of this Lions club, having performed outstanding service for the community or this Lions club, upon whom this club desires to confer special distinction. This club shall pay entrance fees and international and district dues on such a member, who may attend meetings, but shall not be entitled to any privileges of active membership.
(d) PRIVILEGED: a MEMBER OF THIS CLUB WHO HAS BEEN A Lion fifteen or more years, who, because of illness, infirmities, advanced age or other legitimate reason, as determined by the board of directors of this club, must relinquish his/her active status. A Privileged Member shall pay such dues as the local club may charge, which dues shall include district and international dues. He/she shall have the right to vote and be entitled to all other privileges of membership except the right to hold club, district or international office.
(e) LIFE MEMBER: Any member of this club who has maintained Active membership as a Lion for 20 or more years and has rendered outstanding service to this club, his/her community, or this association; or any member who is critically ill; or any member of this club who has maintained such active membership for 15 or more years and is at least 70 years of age may be granted Life Membership in this club upon:
1) recommendation of this club to the association,
2) payment to the association of US $500.00, or equivalent in the respective national
currency, by this club in lieu of all future dues to the association, and
3) approval by the International Board of Directors.
A Life Member shall have all privileges of active membership so long as he/she fulfills all obligations thereof. A Life Member who desires to relocate and receives an invitation to join another Lions club shall automatically become a Life Member of said club. Northing herein shall prevent this club from changing a Life Member such dues as it shall deem proper. Former Lioness members, who are now Active members of their Lions clubs or who become Active members of a Lions club on or before June 30, 2007, will not be eligible for Lioness service credit for the purposes of Life membership eligibility.
(f) ASSOCIATE MEMBER: A member who holds his/her primary membership in another Lions club but maintains a resident or is employed in the community served by this club. This status may be conferred by the invitation of the board of directors and shall be reviewed annual. The club shall not report an Associate Member on its Membership and Activities Report.
An Associate Member may be eligible to vote on club matters, at meetings where he/she is present in person, but may not represent the club as a delegate at district (single, sub-, provisional and/or multiple) or international conventions. He/she shall not be eligible to hold club, district or international office, nor district, multiple district or international committee assignments through this club. International and district (single, sub-, provisional and/or multiple) dues shall not be assessed on the Associate ; PROVIDED, however, nothing shall prevent this club from assessing an Associate such dues as it shall deem proper.
(g) AFFILIATE MEMBER: A quality individual of the community who currently is not able to fully participate as an Active member of the club but desires to support the club and its community service initiatives and be affiliated with the club. This status may be conferred by the invitation of the club’s board of directors.
An Affiliate Member may be eligible to vote on club matters at meetings where heshe is present in person, but may not represent the club as a delegate at district (single, sub-, provisional, and/or multiple) or international conventions.
He/she shall not be eligible to hold club, district or international office, nor district, multiple district or international committee assignment. An Affiliate Member shall be required to pay district, international and such dues as the local club may change.
Section 2. GOOD STANDING. Any member who fails to pay any indebtedness due this club within sixty (60) days after receipt of written notice from the secretary shall for-felt his/her good standing and shall so remain until such indebtedness is paid in full. Only members in good standing may exercise the voting privilege and hold office in this club.
Section 3. DUAL MEMBERSHIP. No person shall simultaneously hold membership, other than honorary or associate, in this and any other Lions Club.
Section 4. RESIGNATIONS. Any member may resign from this club, and said resignation shall become effective upon acceptance by the board of directors. The board may withhold acceptance, however, until all indebtedness has been paid and/or all club funds and properly have been returned. All rights to the use of the name “LIONS,” the emblem and other insignia of this club and the association cease when membership is terminated.
Section 5. REINSTATEMENT OF MEMBERSHIP. Any member dropped from membership in good standing may be reinstated by the club’s board of directors, and will retain their prior Lions service record as part of their total Lions service record. Members that have been dropped from membership for more than twelve (12) months must be approved in accordance with Article III, Section 2 of the Constitution.
Section 6. TRANSFER MEMBERSHIP. This club may grant membership on a transfer basis to one who has terminated or is terminating his/her membership in another Lions club, provided that a member is in good standing at the time of transfer requested. If more than twelve (12) months have elapsed between termination of his/her membership in another club and submittal of completed transfer member form or current membership card, he/she may acquire membership in this club only under the provisions of Article III Section 2 of the Constitution. Members that wish to transfer from this club to another club must submit a transfer form to be completed by the Secretary. The Secretary is obligated to complete transfer form without delay unless the board of directors is withholding acceptance of the member’s resignation and transfer due to the member’s financial indebtedness to the club and/or failure to return any club funds or property.
Section 7. FAILURE TO PAY. The secretary shall submit to the board of directors the name of any member who fails to pay any indebtedness due this club within 60 days after receipt from the secretary of written notice. The board shall thereafter decide whether the member shall be dropped from or retained on the roster.
Section 8. ATTENDANCE. This club shall encourage regular attendance at club meetings and activities. Where a member misses consecutive meetings or activities, the club will make every effort to contact the member to encourage and promote regular attendance. Annual perfect attendance awards are available to members who have attended every regularly scheduled meeting of this club for any twelve consecutive months, otherwise making up any missed meetings in accord with the attendance make-up rules of the club, if any.
Elections and Filing Vacancies
The officers of this club, excluding the immediate past president, shall be elected as follows:
Section 1. ANNUAL ELECTION. Subject to the provisions of Sections 7 and 8 of this Article, all officers, other than directors, shall be elected annually and shall take office on July 1st, and shall hold office for one year from that date, or until their successors shall have been elected and qualified. The Secretary shall properly report the newly elected officers to the International Office within 15 days of the election.
Section 2. DIRECTORS ELECTION. One-half of the directors shall be elected annually and shall take office on the July 1st next following their election, and shall hold office for two (2) years from that time, or until their successors shall have been elected and qualified, with the exception that at the first election held after the adoption of this constitution and by-laws, one-half of the directors shall be elected for two year terms and the other one-half of the directors shall be elected for two year terms and the other one-half of the directors shall be elected for one year terms.
Section 3. ELIGIBILITY FOR OFFICE. No person shall be eligible to hold office in this club unless he/she is an active member in good standing.
Section 4. NOMINATION MEETING. A nomination meeting shall be held in March each year or as determined by the board of directors, with the date and place of such meeting to be determined by the board of directors. Notice of the meeting shall be published by regular post or electronic means or by personal delivery to each members of this club at least fourteen (14) calendar days prior to the date of the meeting.
Section 5. NOMINATING COMMITTEE. The president shall appoint a nominating committee which shall submit the names of candidates for the various club offices to the club at the nomination meeting. At this meeting, nominations for all offices to be filled in the succeeding year may also be made from the floor.
Section 6. ELECTION COMMITTEE. An election meeting shall be held in April or as determined by the board of directors, at a time and place determined by the board of directors. Notice of the election meeting shall be published by regular post or electronic means or by personal delivery to each member of the club at least fourteen (14) calendar days prior the date of the meeting. Such notice shall include the names of all nominees approved at the preceding nomination meeting, and, subject to Section 3 above, a statement that these nominees will be voted upon t this election meeting. No nominations may be made from the floor t the election meeting.
Section 7. BALLOT. The election shall be conducted by a secret written ballot by those present and qualified to vote.
Section 8. VOTES REQUIRED. The officer candidate is required to secure a majority of the votes cast by the club members present and voting in order to be declared elected; for purpose of such election, a majority is defined as a number more than one-half of the total valid votes cast excluding blanks and abstentions. If, on the first balloting shall continue until one candidate receives a majority. In case of a tie on any ballot, balloting shall continue on the tied candidates until one is elected.
Section 9. NOMINEE UNABLE TO SERVE. If in the interim between the nomination meeting said the election meeting any nominee is unable for any reason to serve in the office to which he/she was nominated and for which office there was no other nominee, the nominating committee shall submit, at the election meeting, names of additional nominees for that office.
Section 10. VACANCY. If the office of president or of any vice president shall become vacant for any reason, the vice presidents shall advance in office, according to their rank. In the event such provision for advancement shall fail to fill the office of president, or any other office of vice president, the board of directors shall thereon call a special election, giving each member in good standing prior fourteen (14) calendar days notice of the time and place, which time and place shall be determined by said board, and such office shall be filled at said election meeting.
In the event of a vacancy in any other office, the board of directors shall appoint a member to fill the unexpired term.
In the event vacancies shall be of such number as to reduce the number of directors to less than the number required for a quorum, the membership of the club shall have power to fill such vacancies by an election held at any regular meeting of the club upon prior notice, and in the manner, specified in Section 11 hereinafter. Such notice may be given by any remaining officer or director, but if none, then by any member.
Section 11. REPLACEMENT OF OFFICERS-ELECT. In the event any officer-elect, before his/her term of office commences, is unable or refuses for any reason to serve therein, the president may call a special nomination and election meeting to elect a replacement for such officer elect. Fourteen (14) calendar days prior notice of such meeting, setting forth the purpose, time and place shall be given to each member, by mail or personal delivery. The election shall be held immediately after nominations have been closed and a plurality vote shall be necessary for election.
Duties of Officers
Section l. PRESIDENT. He/she shall be the chief executive officer of this club; preside at all meetings of the board of directors and this club, issue the call for regular meetings and special meetings of the board of directors and the club, appoint the standing and special committees of this club and cooperate with chairpersons to effect regular functioning and reporting of such committees; see that regular elections are duly called, noticed and held; and cooperate with, and be an active member of, the district governor’s advisory committee of the zone in which this club is located.
Section 2. IMMEDIATE PAST PRESIDENT. He/she and the other past presidents shall officially greet members and their guests at club meetings and shall represent this club in welcoming all new service-minded people in the community served ty this club.
Section 3. VICE PRESIDENT(S). If the president is unable to perform the duties of his/her office for any reason, the vice president next in rank shall occupy his/her position and perform his/her position and perform his/her duties with the same authority as the president. Each vice president shall, under the direction of the president, oversee the functioning of such committees at this club as the president shall designate.
Section 4. SECRETARY. He/she shall be under the supervision and direction of the president and the board of directors and shall act as the liaison officer between the club and the district (single, sub-and multiple) in which this club is located, and the association. In fulfillment of this, he/she shall:
(1) Submit regular monthly and other reports to the international office of the association of forms provided by the international headquarters containing such information as may be called for by the board of directors of this association.
(2) Submit to the district governor’s cabinet such reports as it may require including copies of regular membership and activities reports.
(3) Cooperate with and be an active member of the district governor’s advisory committee of the zone in which the club is located.
(4) Have custody and keep and maintain general records of this club, including records of minutes of club and board meetings; attendance; committee appointments; elections; member information, addresses and telephone numbers of members; members club accounts.
(5) Arrange for issuance, in cooperation with the treasurer, quarterly or semi-annual statements to each member for dues and other financial obligations owed to this club, collect and turn the same over to the club treasurer and obtain a receipt.
(6) Give bond for the faithful discharge of his/her office in such sum and with such surety as determined by the board of directors.
(7) Deliver, in a timely manner, at the conclusion of his/her term in office, the general records of the club to his/her successor in office.
Section 5. TREASURER. He/she shall:
(1) Receive all monies, from the secretary and otherwise, and deposit the same in a bank or banks recommended by the finance committee and approved by the board of directors.
(2) Pay out monies in payment of club obligations only on authority given by the board of directors.
(3) Have custody and keep and maintain general records of club receipts and disbursements.
(4) Prepare and submit monthly and semi-annual financial reports to the board of directors of this club.
(5) Give bond for the faithful discharge of his/her office in such sum and with such surety as determined by the board of directors.
(6) Deliver, in a timely manner, at the conclusion of his/her term in office, the financial accounts, funds and records of the club to his/her successor in office.
Section 6. MEMBERSHIP DIRECTOR. The membership director shall be the chairperson of the membership committee. The responsibilities for this position shall be:
(1) Development of a growth program specifically for the club and presented to the board of directors for approval.
(2) Regular encouragement at club meeting to bring in new quality members.
(3) Ensuring implementation of proper recruitment and retention procedures.
(4) Preparation and implementation of orientation sessions.
(5) Reporting to the board of directors on ways to reduce the loss of members.
(6) Coordination with other club committees in fulfilling these responsibilities.
(7) Service as a member of zone level membership committee.
Section 7. LION TAMER (Optional). The Lion tamer shall have charge of and be responsible for the property and paraphernalia of the club, including flags, banners, gong, gavel, song books and button board. He/she shall put each in its proper place before each meeting and return the same to the proper storage area after each meeting. He/she shall act as sergeant-at-arms at meetings, see that those present are properly seated, and distribute bulletins, favors and literature as required at club and board meetings. He/she shall give special attention to assure that each new member sits with a different group at each meeting so that he/she can become better acquainted.
Section 8. TAIL TWISTER (Optional). He/she shall promote harmony, good fellowship, life and enthusiasm in the meetings through appropriate stunts and games and judicious imposition of fines on club members. There shall be no ruling from his/her decision in imposing a fine, provided, however, that no fine shall exceed an amount fixed by the board of directors at this club, and no member shall be fined more than twice at any one meeting. The tail twister (optional) may not be fined except by the unanimous vote of all members present. All monies collected by the tail twister (optional) shall be immediately turned over to the treasurer and a receipt be given.
Section 1. STANDING COMMITTEES. The following standing committees may be appointed by the president, except for the members and chairperson of the membership committee, who are elected. (See Article IV, Section 6 and 7)
(a) Administrative Committees:
Constitution and By-Laws
Public Relations and Communications
(b) Activities Committees:
Disaster Preparedness & Relief
Diabetes Awareness & Action
Hearing Preservation, Awareness & Action
Sight Preservation, Awareness & Action
Lions Opportunities for Youth
Lions Services for Children
Section 2. MEMBERSHIP COMMITTEE. A membership committee shall be composed of three elected members for a three year term. Initially three members will be elected. One member shall serve for one (1) year, the second member for two (2) years and third member for three (3) years. Each year thereafter, a new member will be elected. Each member shall serve for three (3) continuous years on a rotation system subject to annual confirmation for the year remaining by the club’s board of directors. The first year member shall be its vice chairperson and the third year member shall serve as its chairperson and as membership director on the club’s board of directors. The first-year member is encouraged to focus on membership development; the second-year member is encouraged to focus on retention and leadership, while the third-year member (chairperson) is encouraged to focus on extension.
Section 3. SPECIAL COMMITTEES From time to time, the president may appoint, with the approval of the board of directors, such special committees as may be necessary in his/her judgment or the judgment of the board of directors.
Section 4. PRESIDENT EX-OFFICIO. The president shall be an ex-officio member of all committees.
Section 5. COMPOSITION. All committees shall consist of a chairperson and subject to Section 2 above, as many members as shall be considered necessary by the president.
Section 6. COMMITTEE REPORTING. Each committee, through its chairperson, should be encouraged as necessary to report, either verbally or in writing, each month to the board of directors.
Section 1. BOARD OF DIRECTORS REGULAR MEETINGS. Special meetings of the board of directors shall be held at such times and places as the board shall determine. (it is recommended that the board of directors meet at least one each month)
Section 2. BOARD OF DIRECTORS SPECIAL MEETINGS. Special meetings of the board of directors shall be held when called by the president, or when requested by three (3) or more members of the board of directors, at such time and place as the president shall determine.
Section 3. REGULAR CLUB MEETINGS. Regular meetings of this club shall be held at time and places recommended by the board of directors, and approved by the club. All meetings shall begin and end, promptly, at the regular set times. Except as otherwise specifically provided in this constitution any by-laws, notice of regular meetings shall be given in such manner as the board of directors deems proper. (It is recommended that clubs meet at least twice each month.)
Section 4. SPECIAL CLUB MEETINGS. Special meetings of the club may be called by the president, in his/her discretion, and shall be called by the president when requested by the board of directors, at a time and place determined by the person or body requesting this same. Notice of special meetings setting forth the purpose, time and place shall be published to each member of this club, by regular post, electronic means or personal delivery, at least ten (ten) days prior to the date thereof.
Section 5. ANNUAL MEETING. An annual meeting of this club shall be held in conjunction with the close of each Lions’ year at a time and place determined by the board of directors, at which meeting the final reports of the retiring officers shall be read and newly elected officer shall be installed.
Section 6. ALTERNATIVE MEETING FORMATS. Regular and/or special meetings of this club and/or board of directors may be held through the use of alternative meeting formats, such as teleconference and/or web conference upon initiation of the President or by any three (3) members of the board of directors.
Section 7. CHARTER ANNIVERSARY. A charter night anniversary meeting of this club may be held each year, at which time special attention shall be devoted to the purposes and ethics of Lionism, and the history of this club.
Section 8. QUORUM. The presence in person of a majority of the members in good standing shall be necessary for a quorum at any meeting of this club. Except as otherwise specifically provided, the act of a majority of the members present at any meeting shall be the act and decision of the entire club.
Section 8. BUSINESS TRANSACTED BY MAIL. This club may transact business by mail (including letters, electronic mail, facsimile transmission, or cable), provided that no such action shall be effective until approved in writing by two-thirds (2/3) of the entire number of the club. Such action may be initiated by the president or any three (3) members of said board.
Fees and Dues
AS APPROVED BY THE CLUB MEMBERS AT ANY ANNUAL MEETING
Section 1. ENTRANCE FEE. Each new, reinstated and transfer member shall pay an entrance fee of $________ which fee shall include the current association entrance fee and be collected before such member is enrolled as a member of this club and before the secretary may report such member to Lions Club International; provided, however, that the board of directors may elect to waive all or any part of the club portion of said entrance fee as to any member granted membership by transfer or reinstatement within twelve (12) months of termination of his/her prior Lions club membership.
Section 2. ANNUAL DUES. Each member of this club shall pay the following indicated regular annual dues which dues shall include an amount of cover current international and district (single or sub-and multiple) dues (to defray the subscription price of LION Magazine, administrative and annual convention costs of the association and similar district costs) and shall be paid in advance at such times as the board of directors shall determine:
Active $ _____
Privileged $ _____
Life $ _____
Associate $ _____
The treasurer of this club shall remit international and district (single or sub-and multiple) dues to the parties, and at times, specified in the respective international and district (single or multiple) constitution and by-laws.
Branch Club Administration
Section 1. BRANCH CLUB OFFICERS. The members comprising the branch shall elect a branch president, secretary and treasurer. These three individuals, along with the branch liaison constitute the executive committee of the branch. The branch members shall elect a president who shall serve on the parent club’s board of directors and be encouraged to attend general and/or board meetings of the parent club to provide branch records and a report of planned branch activities, a monthly financial report and coordinate efforts to encourage open discussion and effective communication between the branch and parent club. Members of the branch are encouraged to attend scheduled meetings of the parent club.
Section 2. LIAISON. The parent club shall designate a member of the parent club to oversee the progress of the branch and provide assistance to the branch, when necessary. The member serving in this capacity shall also serve as the fourth officer of the branch.
Section 3. VOTING ENTITLEMENT. The members of the branch may vote on activities of the branch and are voting members of the parent club, when in attendance at meetings of the parent club. Branch members shall be calculated in parent club meeting quorum requirements only when present in person at the parent club meeting. Attendance at branch meetings fulfills regular club attendance requirements.
Section 1. FISCAL YEAR. The fiscal year of this club shall be July 1 through June 30.
Section 2. PARLIAMENTARY PRACTICES. Except as otherwise specifically provided in this constitution and by-laws, all questions of order or procedure with respect to any meeting or action of this club, its board of directors or any committee appointed hereunder shall be determined in accordance with ROBERT’S FULES OF ORDER, newly revised, as revised from time to time.
Section 3. PARTISAN POLITICS/RELIGION. This club shall not endorse or recommend any candidate for public office, nor shall partisan politics or sectarian religion be debated by members in meetings of this club.
Section 4. PERSONAL BENEFIT. Except to further his/her progress in Lionism, no officer or member of this club shall use his/her membership as a means of furthering any personal, political, or other aspiration, nor shall the club, as a whole, take part in any movement not in keeping with its purposes and objects.
Section 5. COMPENSATION. No officer shall receive any compensation for any service rendered to this club in his/her official capacity with the exception of the secretary, whose compensation, if any, shall be fixed by the board of directors.
Section 6. SOLICIATION OF FUNDS. No funds shall be solicited from the club during meetings by any individual or individual who are not member of the club. Any suggestion or proposition made at any meeting of this club calling for the expenditure of money for other than the regular obligations shall be referred to the appropriate committee or to the Board of directors for further review.
Section l. AMENDING PROCEDURE. These by-laws may be altered, amended for repealed at any regular or special meeting of this club at which a quorum is present, by the vote of a majority of members present in person and voting.
Section 2. NOTICE. No amendment shall be put to vote, unless written notice, stating the proposed amendment shall have been published to the member through regular post or electronic means, or delivered personally to each member of this club at least fourteen (14) calendar days prior to the meeting at which the vote on the proposed amendment is to be taken.